Opafex

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tools

5 tools scanned

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• assess_automation_opportunities

  Works out what a small business should automate first, from how it runs today, instead of a generic list of AI tools. Use when an owner asks how AI can help their business, where to start, what is worth it versus hype, or how to get good people off admin. Map what the owner has said onto the options and leave out anything they have not said. Returns the best-fitting approaches with the reasons, what to check first, a small first step, and the questions still worth asking.

• get_sector_playbook

  Describes how a specific type of UK firm uses AI: what gets drafted, chased or checked, what to look for in a tool, and the questions firms in that sector ask. Use when an owner or partner in accountancy, recruitment, a law firm, financial planning, insurance broking, an estate or letting agency, construction or a trade such as plumbing or electrical work asks how firms like theirs use AI. Use other for any other small business.

• check_ai_data_protection

  Lists what a UK firm should check before client or staff information goes into an AI tool, under UK GDPR, ordered by what matters most for that tool and that data. Use when an owner asks if they can put client information into ChatGPT, whether ChatGPT or Copilot is GDPR compliant for their business, what to do about staff pasting customer details into AI, or what to ask an AI supplier. Returns questions to ask with the reason for each, not legal advice.

• draft_ai_policy

  Drafts a one-page AI use policy for a small UK firm: approved tools, what must never be pasted in, human checking, telling clients, and who is responsible. Use when an owner asks whether they need an AI policy, what to put in one, or how to stop staff pasting client details into AI tools. Returns the clauses and the steps to take before adopting it. A starting draft, not legal advice.

• estimate_automation_payback

  Works out whether automating a task pays for itself, from the owner's own hours, headcount, hourly cost and supplier quote, with every assumption stated and time for checking the output deducted. Use when an owner asks if an AI tool or automation is worth the money, how long it takes to pay back, or how to estimate the return before committing. Ask the owner for the numbers rather than guessing them.